Executive Assistant at management and production company (film/TV industry)

Site Animal Federation

Animal Federation, a subsidiary of Federation Entertainment (Beverly Hills, CA) is seeking a full-time executive assistant.
The ideal candidate will provide top-level assistance to support executives at the company. The candidate should be well-organized and be comfortable scheduling meetings and responding to emails on the executives’ behalf. This individual should be able to draft documents and help the executives with any necessary meeting preparations. The candidate must be computer literate, self-motivated, resourceful, and able to deal with high-profile clients on a daily basis with the utmost confidentiality. Bilingual in English/Spanish is required. Experience in development is a plus.

Candidates will not be considered unless he/she has experience working at a talent agency, management company, or casting office (TV or film).

Duties:
• Rolling calls
• Interacting with clients
• Managing calendars. Organizing meetings for the executives and clients
• Booking travel
• Managing talent submissions to casting executives
• Tracking office supplies and placing orders
• Aid executives in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Organizing meeting notes and documents for executives

Qualifications
• Bachelor’s degree or equivalent experience
• Proficient in Microsoft Office, Google Docs, Excel, and Sheets.
• Bilingual English/Spanish
• US Citizens or US permanent residents only. We can’t sponsor applicants for visas.
• Experience in development is a plus.
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Experience using Breakdown Services, Casting Networks, and Cast It Talent.

Compensation:
• Salary as a full-time employee.
• Health benefits.

Please, DO NOT apply if you don’t have previous experience at a talent agency or talent management or casting office.

Pour postuler, envoyez votre CV et votre lettre de motivation par e-mail à animalfedasst@gmail.com